1. For signature - a tab that allows you to prepare the documents to be electronically signed, the service automatically matches the type of subject signature to the document.

2. Repository - a tab that allows you to browse through the documents signed by the logged in user.

3. Rejected - a tab that allows you to browse through the rejected documents.

4. Search in folders - a tab that allows you to search for a document in the folders.

HANDLING OF DOCUMENTS PREPARED FOR SIGNATURE

• Description– the file name set by the user.

• Date of placing in the folder– signifies the date the document was placed in the folder, the date is given in the format YYYY-MM-DD HH:MM.

• Signatures– displays information on electronic signatures put on the document.

• Comment– contains the name of the user who added a comment when placing a document in the folder; content of the comment is available when you move the cursor of the mouse over the comment box.

• Actions– contains a drop-down list of functions associated with the document.

• Sign– starts the process of signing the selected document.

• Open/save document– downloads the document.

• Download with evidence– downloads the selected document with the so-called evidence packet, confirmation of validation .dvc.

• File history– displays the document history.

• Display certificationdisplays a visual certification in the WebNotarius regarding the electronic signature placed on the document, (.pdf).

• Send e-mail– sends the selected document to the selected e-mail address.

• Moveallows you to move the document to a different folder within the user's folder.

• Rejectstarts the rejection process of the selected document.

At each document there are checkboxes allowing you to select the document. The checkbox located in the table’s header selects or deselects all the documents included on the list.

ABOVE THE LIST OF DOCUMENTS THERE ARE BUTTONS ALLOWING YOU TO TAKE THE FOLLOWING ACTIONS:

• Sign– if you select multiple documents and click this button the process will begin to sign the selected documents.

• Reject – if you select multiple documents and click this button the process will begin to reject the selected documents.

• Move to Repository– if you select multiple documents and click this button the process will begin to move the selected documents to the Repository.

• File historyDownload with evidence - if you select multiple documents and click this button a process will begin to download the selected documents in the form of a single zip file, in which each document is contained in the directory reflecting the name of this document. The evidence data, i.e. DVCS certifications regarding the selected document are downloaded along with the file.

Case study

Company A uses electronic circulation of documents. In order to do this they use WebNotarius service. The Employees of company A have access to the service after logging in to their accounts. They have the access, within one company, to the folders with documents of other members of the organization, whereas their permissions depend on the performed function. An agreement was sent to the address of the office from an external company, signed with the use of qualified certificates. The management board assistant, after adding the agreement to the WebNotarius service checks whether the agreement is properly signed, and then transfers it to the folder of the relevant person. In company A, in accordance with KRS (National Court Register), two members of the board are authorized to sign agreements. The moment the management board assistant transfers the agreement to the folder of the first member of the board, that member receives a notification to his e-mail address. After signing the agreement he may pass it over to the second member of the board. In the case, however, the agreement has not been transferred to another person, the management board assistant can redirect the document to further recipients. All the actions concerning this document can be seen using the “File history” function.