WEBNOTARIUS |
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ABOUT WEBNOTARIUS

WebNotarius is the first qualified validation service of electronic signatures and electronic seals in conformity with the eIDAS regulation. WebNotarius is used to confirm the compliance with the authenticity of digital signature so that there is a 100% guarantee that the document has not been forged. This confirmation can be downloaded as a statement of compliance and can constitute evidence in cases of dispute, e.g. in court.

E-WEBNOTARIUS SERVICES – YOUR BENEFITS PACKAGE

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EFFICIENCY

Automation of signatures and electronic validating processes reduces the number of errors caused by human factor.

FLEXIBILITY

You will easily adjust the functionality of WebNotarius to your needs, including the storage space for your data.

TIME OPTIMIZATION

Sending documents via the Internet is very cheap, convenient and saves your time.

COMFORT OF WORK

The use of e-services is a proven way to improve the operation of the company. A list of activities and projects that can be done through the Internet continues to grow.

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SECURITY AND RELIABILITY

WebNotarius® service is implemented in line with international organizational and technical requirements set for qualified providers of confidence service. You are not responsible for proper validation, the entire responsibility is borne by the service provider - CERTUM PCC.

MANAGEMENT OF ELECTRONIC DOCUMENTS

The validation service in this option is available after logging in to the user account and provides a full range of possibilities, such as:
  • Adding documents (to the user’s account) - receive storage for documents

  • Signing - place a signature without installing additional software

  • Validation - verify signatures in line with the eIDAS regulation

  • Creating your own folders - organize documents at your discretion.

SERVICE IN THIS OPTION

The service in this option is dedicated for small businesses
and natural persons. It is a perfect tool for electronic circulation
of documents in small businesses, because once a document has been
introduced it can be passed over to another person for signature.

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After logging in to the account the following folders are available to you:
  1. For signature - a tab that allows you to prepare the documents to be electronically signed, the service automatically matches the type of subject signature to the document.

  2. Repository - a tab that allows you to browse through the documents signed by the logged in user.

  3. Rejected - a tab that allows you to browse through the rejected documents.

  4. Search in folders - a tab that allows you to search for a document in the folders.

HANDLING OF DOCUMENTS PREPARED FOR SIGNATURE


The following columns are defined on the list of documents, describing each one of them:
  • Description– the file name set by the user.

  • Date of placing in the folder– signifies the date the document was placed in the folder, the date is given in the format YYYY-MM-DD HH:MM.

  • Signatures– displays information on electronic signatures put on the document.

  • Comment– contains the name of the user who added a comment when placing a document in the folder; content of the comment is available when you move the cursor of the mouse over the comment box.

  • Actions– contains a drop-down list of functions associated with the document.

The following actions are available for each document:
  • Sign– starts the process of signing the selected document.

  • Open/save document– downloads the document.

  • Download with evidence– downloads the selected document with the so-called evidence packet, confirmation of validation .dvc.

  • File history– displays the document history.

  • Display certificationdisplays a visual certification in the WebNotarius regarding the electronic signature placed on the document, (.pdf).

  • Send e-mail– sends the selected document to the selected e-mail address.

  • Moveallows you to move the document to a different folder within the user's folder.

  • Rejectstarts the rejection process of the selected document.

At each document there are checkboxes allowing you to select the document. The checkbox located in the table’s header selects or deselects all the documents included on the list.


ABOVE THE LIST OF DOCUMENTS THERE ARE BUTTONS ALLOWING YOU TO TAKE THE FOLLOWING ACTIONS:


  • Sign– if you select multiple documents and click this button the process will begin to sign the selected documents.

  • Reject – if you select multiple documents and click this button the process will begin to reject the selected documents.

  • Move to Repository– if you select multiple documents and click this button the process will begin to move the selected documents to the Repository.

  • File historyDownload with evidence - if you select multiple documents and click this button a process will begin to download the selected documents in the form of a single zip file, in which each document is contained in the directory reflecting the name of this document. The evidence data, i.e. DVCS certifications regarding the selected document are downloaded along with the file.

Case study

Company A uses electronic circulation of documents. In order to do this they use WebNotarius service. The Employees of company A have access to the service after logging in to their accounts. They have the access, within one company, to the folders with documents of other members of the organization, whereas their permissions depend on the performed function. An agreement was sent to the address of the office from an external company, signed with the use of qualified certificates. The management board assistant, after adding the agreement to the WebNotarius service checks whether the agreement is properly signed, and then transfers it to the folder of the relevant person. In company A, in accordance with KRS (National Court Register), two members of the board are authorized to sign agreements. The moment the management board assistant transfers the agreement to the folder of the first member of the board, that member receives a notification to his e-mail address. After signing the agreement he may pass it over to the second member of the board. In the case, however, the agreement has not been transferred to another person, the management board assistant can redirect the document to further recipients. All the actions concerning this document can be seen using the “File history” function.

VALIDATION WITHIN THE WEBSITE

The electronic documents validation service in the web browser will provide you with 100% certainty. You will receive a document in the form of certification and the results of validation in the form of the report stating that your document has the valid signature and its content has not been tampered with.

Provide your customers with security and the opportunity
to check that the document they have received from you is legally binding.

VALIDATION WITHIN THE WEBSITE

When sending an electronically signed document, e.g. a VAT invoice, attach a link to the website, on which your qualified validation services will be located or make it available after logging in to your service.

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Case study

  1. “XYZ” company receives numerous documents from all over Europe, which are signed with certificates of various providers. In order to verify them, the employees of the company log in to their platform where the WebNotarius service is available. They receive the validation results report, which provides them with necessary information, easily and fast.

  2. “ABC” company signs and electronically sends VAT invoices they issue. In order to ensure safety of their customers, they provide them with an on-line validation service. A customer of “ABC” receives the invoice to his e-mail address along with the provided www address to the WebNotarius service (www.firmaABC.webnotarius.eu). As a result, the customers have 100% certainty that they will pay to the right company as the document is proven to be original.

It is important to us that you receive a personalized offer suited to your needs. In order to do that we would like you to provide us with the information regarding the service:

  • for what period of time the service is to be made available,

  • an estimate of the number of documents within the period of the service,

  • should your logo be placed in the service?

By purchasing the service in this option you will receive your dedicated address to the website with access to validation.


VALIDATION IN THE SYSTEM – API

Do you receive a lot of electronically signed documents and their manual verification would be too time-consuming? We offer API for you system to automate the entire process. Access to the service is done through the following protocols:
  • For signature validation - OASIS DSS

  • For certificate validation - XKMS

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CASE STUDY

123 COMPANY RUNS A TENDER PLATFORM

where electronic auctions are conducted. The submitted tenders must be signed with an electronic certificate. The system accepts signed documents from all over the world, issued by National Centers across Europe. In order to receive the information on certificates and signatures, the system connects through API with the WebNotarius service. Based on the certification, once the result is positive, the system accepts the submitted application. Such a solution provides the possibility of participation in auctions to all the interested parties with certificate, regardless of where they are located.

VALIDATION GATEWAY

Does the signed documents contain confidential, sensitive data?

With Validation Gateway the content of the signed document will not leave your system. How? The Validation Gateway will calculate a short version of the document, the result of which will be sent for validation. The WebNotarius service will send the certification back to your system.

The WebNotarius service will send the certification back to your system.

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CASE STUDY

SAD company
has a system for collecting massive amounts of various electronically signed documents. The documents contain very sensitive data that could lead the company into bankruptcy should it got out of the system.

To verify whether the document has been signed properly and the integrity of the document has not been compromised, the system uses the WebNotarius qualified validation service.

CONTACT FORM

Pursuant to Article 13(1)(2) of the General Data Protection Regulation of 27 April 2016 (hereinafter referred to as the “Regulation”), please be informed that:

  1. The administrator of your personal data is Asseco Data Systems S.A. with registered office in Gdynia, ul. Podolska 21, 81-321 Gdynia;
  2. The Data Protection Officer at Asseco Data Systems S.A. can be contacted at e-mail address: IOD@assecods.pl, tel. +48 42 675 63 60.
  3. Your personal data will be processed for the purpose of:
    1. preparing a response to your enquiry, pursuant to Art. 6(1)(b) of the Regulation.
    2. sending marketing information by means of electronic communication and automation software on the basis of the Act on the provision of services by electronic means of 18 July 2002 and in connection with Article 172(1) of the Act “Telecommunications Law” of 16 July 2004 (alternative consent), pursuant to Article 6(1)(a) of the Regulation.
  4. Your personal data will be stored for the time necessary to prepare a response to your enquiry and to respond it until you withdraw your consent for receipt of marketing information.
  5. You have the right to access the contents of your data and the right to correct it, to have it removed/forgotten, to restrict its processing, to transfer it, to make an objection, to withdraw consent at any time without affecting the lawfulness of processing carried out on the basis of your consent prior to its withdrawal. All the above rights may be exercised through an application submitted at https://www.daneosobowe.assecods.pl
  6. You have the right to lodge a complaint with the Regulator if you consider that the processing of your personal data is in breach of provisions of the Regulation.
  7. Provision of personal data by you is necessary for the execution of your enquiry. You must provide it, and the consequence of not providing personal data will be that you will not be able to receive a response to your enquiry.
  8. Your data will be processed automatically, also in the form of profiling. Automated decision making will be based on the principles of processing personal data supplied at the time of creating an Account and any supplemented data stored in it as well as data concerning activity on the Websites (in accordance with the Privacy Policy of Asseco Data Systems S.A. website Privacy Policy) and activity related to our communication with you through e-mail, and such processing will result in adjustment of marketing information concerning our products and services that may be of interest to you.
I am 18 years of age or older and have the right to express consent on my own.

I agree to the processing of my personal data in order to receive marketing information by means of electronic communication and automation software on the basis of the Act on the provision of services by electronic means of 18 July 2002 and in conjunction with Article 172(1) of the Act “Telecommunications Law” of 16 July 2004.

I agree to the processing of my personal data in order to receive commercial information by means of electronic communication and automation software on the basis of the Act on the provision of services by electronic means of 18 July 2002 and in conjunction with Article 172(1) of the Act “Telecommunications Law” of 16 July 2004.

ASSECO DATA SYSTEMS

ul. Królowej Korony Polskiej 21
70-486 Szczecin
tel.: (+48) 91 48 01 300
e-mail: infolinia@certum.pl

Dear User

Pursuant to Article 13(1)(2) of the General Data Protection Regulation of 27 April 2016 (hereinafter referred to as the “Regulation”), please be informed that:

  • The administrator of your personal data is Asseco Data Systems S.A. with registered office in Gdynia, ul. Podolska 21, 81-321 Gdynia;
  • The Data Protection Officer at Asseco Data Systems S.A. can be contacted at e-mail address: IOD@assecods.pl, tel. +48 42 675 63 60.
  • Your personal data will be processed for the purpose of:
    1. preparing a response to your enquiry, pursuant to Art. 6(1)(b) of the Regulation.
    2. sending marketing information by means of electronic communication and automation software on the basis of the Act on the provision of services by electronic means of 18 July 2002 and in connection with Article 172(1) of the Act “Telecommunications Law” of 16 July 2004 (alternative consent), pursuant to Article 6(1)(a) of the Regulation.
  • Your personal data will be stored for the time necessary to prepare a response to your enquiry and to respond it until you withdraw your consent for receipt of marketing information.
  • You have the right to access the contents of your data and the right to correct it, to have it removed/forgotten, to restrict its processing, to transfer it, to make an objection, to withdraw consent at any time without affecting the lawfulness of processing carried out on the basis of your consent prior to its withdrawal. All the above rights may be exercised through an application submitted at https://www.daneosobowe.assecods.pl
  • You have the right to lodge a complaint with the Regulator if you consider that the processing of your personal data is in breach of provisions of the Regulation.
  • Provision of personal data by you is necessary for the execution of your enquiry. You must provide it, and the consequence of not providing personal data will be that you will not be able to receive a response to your enquiry.
  • Your data will be processed automatically, also in the form of profiling. Automated decision making will be based on the principles of processing personal data supplied at the time of creating an Account and any supplemented data stored in it as well as data concerning activity on the Websites (in accordance with the Privacy Policy of Asseco Data Systems S.A. website Privacy Policy) and activity related to our communication with you through e-mail, and such processing will result in adjustment of marketing information concerning our products and services that may be of interest to you.
Privacy policy